Developer Information

1. Nature of Committee/Purpose

• A Development Industry Liaison Committee serves as a vital bridge between staff
  and the development community in Norfolk County, ensuring effective
  communication and collaboration.

2. Objectives

• Communication: Ensuring information flows effectively between stakeholders, helping to align goals and expectations as well as keeping the industry informed of any changes or updates to processes.
• Collaboration: Promoting cooperation on projects or initiatives, leveraging the strengths of different parties.
• Conflict Resolution: Addressing and resolving any disputes or misunderstandings that may arise between groups.
• Feedback: Gathering input from various stakeholders to inform decision-making and improve processes and communication.
• Efficiencies: Streamlining efforts across different teams to ensure effective and efficient application/permitting processes.
• Coordination: Bridge the gap between staff and the public/development industry.
• Promotion: Improve the reputation of Norfolk as a great place to build.

3. Committee Composition/Term

• The term for each member of the Development Industry Liaison Committee shall
  be 2 years.
• Appointment Process shall be publicly advertised on the Norfolk County website and in the Grow Norfolk E-newsletter.
• The Development Industry Liaison Committee shall be composed of twelve (12) members:

1. 1. General Manager of Community Development (Chair)
   2. Division Coordinator of Community Development (Recorder)
   3. Staff representative from the Engineering Department
   4. Staff representative from the Planning Department
   5. Staff representative from the Building Department
   6. 2 Developers
   7. 2 Builders
   8. Planning Consultant
   9. Engineering Consultant
   10. President of the Haldimand-Norfolk Home Builders Association (or designate)

5. Responsibilities

• Chair (GM of Community Development)
  • Call the meeting to order
  • Review the Agenda as prepared
  • The Chair shall act as the spokesperson to the staff liaison regarding issues such as agendas, meeting minutes and ad hoc requests.
  • Review previous meeting minutes
•  Staff Liaison (Division Coordinator of Community Development)
  • Prepare agenda with Chair
  • Advise members of meeting dates and location.
  • Record meeting minutes and follow-up items to committee members.
• Members
  • Participate in discussion, suggestions for agenda items, assistance with
    positive outcomes, recommendations
  • Two-way communication with industry and with staff
  • Assist in follow-up actions or as liaison with others

6. Meetings

• Meetings will be held quarterly.
• Meetings will be held at 12 Gilbertson Drive, Simcoe (Trillium Room).
• At least 5 members of the committee need to be in attendance for the meeting to take place and attendance must be communicated with the Coordinator prior to the day of the meeting.
• If any member is unable to attend a meeting, a designate shall take their place

7. Reporting

• Progress tracking to provide updates on the status of ongoing projects, including
  achievements, challenges and solutions implemented.
• Performance Metrics include qualitative metrics to assess the Committee’s overall effectiveness and impact.
• Next Steps will outline upcoming activities, goals and any adjustments that may be required.

Conclusion

These terms of reference should guide the committee’s activities and ensure clarity and accountability among all parties involved, fostering a culture of collaboration.